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Is it Time to Give Your Vendors a Report Card?

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When was the last time you sat down and graded each of your vendors? Or have you?

Perhaps you have had this happen with a vendor. After all the contract negotiations are over and the Service Level Agreement (SLA) is in place, you settle into the relationship, never noticing the slow but steady erosion of the great product and services you were originally promised. It may start by not getting responses to emails and calls immediately. Then, deadlines are missed. And that account executive who said "Call me anytime" is never available. Before you know it, you are getting so-so service from the vendor who claimed to have the "best service in town".

Something's wrong. Our guess is that it will only get worse.

This is when it's time to get out the sharp red pencil and do an audit of all those juicy promises from your original contract.

Here are a few checkpoints to get you going:

  • Is the product performing up to the standards you were led to expect?​
  • Are you receiving periodic "How is everything going?" calls from the account executive who sold the solution to you?​
  • Can you pick up a phone and reach a live person when you have a problem? If not, do you get a return call within an hour or two?​
  • Are your emails responded to within an hour or two?​
  • Is your vendor available to collaborate on challenges that relate to, but do not directly pertain to the solution they sold you?​
  • Would you buy again from this vendor?​

Better yet, get out the set of parameters from the SLA you received before you signed your contract. It's important to give each critical area a grade so that you can average them out over time. If service or product begins to lag, you'll know it. And by creating a regular report card you'll have your talking points ready to go if you need to take on your vendor. They'll know that your serious and, assuming they want to keep their reputation intact, they'll quickly get back on track.

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About TeleManagement Technologies, Inc.

TeleManagement Technologies, Incorporated (TTI) provides Telecom Expense Management and Call Accounting solutions designed to effectively track, integrate, manage and protect an organization's information technology resources. TTI's TEM solution, WinBill®, has developed a reputation for an impressive ROI, with clients reporting savings of 300% or more! WinCall® Call Accounting tracks all domestic and international locations regardless of PBX type (analog, digital, VoIP) to facilitate internal bill back, identify PBX toll fraud and increase employee productivity. Extensive reporting capabilities are also included for planning purposes. TTI's experienced, responsive support team helps keep CFOs and IT/Telecom departments in total control of their technology expenses.

Since 1987, TTI has been designing software products that provide a better solution to managing corporate technology, inventory, expenses and services. For more information, visit www.telmantec.com.

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